Expensify Pricing
- Finance pricing
- $5/mo at the smallest
- Free plan
Expensify pricing starts at $5 a month, which is $60 over twelve months. There is a free plan. Every figure below was read from the vendor's pricing page on 9 August 2026.
Opens the vendor's own pricing page. Figures here were read from it on 9 August 2026.
Expensify ranking and coverage
- In Finance
- #3 of 7
- Overall
- #37 of 122 tied
- Terms score
- 6.5 /10
- Referenced here
- 1 page
Cost position 8.6 · Portability 5 · Subscription flexibility 6 - Ranked on published terms only: entry price against category peers, portability and subscription flexibility, equally weighted. This is not a quality score.How the rank is calculated.
Expensify pricing at a glance
| Entry price | Free to scan receipts and send money; Collect $5 per member/month |
|---|---|
| Smallest invoice | $5 a month, or $60 a year |
| How that is reached | Collect at $5 a month |
| Seat minimum | None on the entry plan |
| Free plan | Yes |
| Free trial | No trial offered |
| How it charges | subscription |
| Priced plans published | 4 rows on the vendor's page |
| Affiliate programme | No |
| Prices read from | The vendor's own pricing page |
| Last checked | 9 August 2026 |
Every Expensify plan and what it costs
Read from the vendor's own pricing page on 9 August 2026. Charged as subscription. No free trial is offered.
| Plan | Price | Billing | What it is |
|---|---|---|---|
| Free | $0 | per month | SmartScan receipts, send and receive money, chat, via New Expensify |
| Collect | $5 | per month | per member - Core expense, travel and chat features |
| Control | Custom pricing | Negotiated | Stated as low as $9 per active member/month. Adds policy and admin controls |
| Discounts Add-on | Varies | per usage | Available for annual commitments and when using the Expensify Card |
What Expensify actually costs over a year
A monthly price is not the same thing as a monthly contract. These are the plans above resolved both ways, per seat or unit where the plan is charged that way. Where a vendor quotes only a yearly figure it is divided by twelve rather than left out, and the Quoted column says which figure the vendor actually publishes.
| Plan | Quoted | Monthly | Over 12 months |
|---|---|---|---|
| Collectper member | per month | $5 | $60 |
Expensify pricing against its competitors
Compared on the smallest invoice each vendor will accept, not on the advertised per-seat rate. Where a product has a seat minimum, the figure below is the minimum times the rate, because that is the cheque you would actually write.
| Product | Cheapest paid entry | Free plan | Against Expensify |
|---|---|---|---|
| Expensify | $5 a month | Yes | This product |
| SAP Concur | Quote only | No | – |
Which Expensify plan should you buy?
| Your situation | Recommended | Why |
|---|---|---|
| You are one person capturing receipts and moving money | Free | SmartScan and payments are free permanently, not a trial. For a freelancer this may be the whole answer. |
| A small team needs expense reports and accounting sync | Collect | $5 per member a month for core expense, travel and chat. |
| You need approval chains and policy enforcement | Control | Quote only, described as low as $9 per active member. Treat $9 as the best case and get a real quote. |
| You are willing to route company spend through their card | Ask about card and annual discounts | Discounts apply for annual commitment and Expensify Card use, so two companies on the same plan pay differently. |
| You run a complex negotiated travel programme | Consider SAP Concur instead | Concur is built for configurable approval matrices and audit at that scale. |
Verdict by who you are
Freelancer or micro businessYes
The free tier genuinely covers receipt capture and payments at no cost.
Small company reimbursing staffYes
Collect at $5 per member is cheap for what most teams actually need.
Finance team needing policy enforcementCompare first
Control has the features, but it is quote-only so the published ladder stops before the tier you need.
Large enterprise with negotiated travelNo
Approval hierarchies are less configurable than Concur's, which is the point of Concur.
Company keeping its bank cardsCompare first
Budget list price. The attractive economics assume you adopt the Expensify Card.
Should you buy Expensify?
Buy Expensify if…
- Teams that mainly need receipts captured and reimbursed
- Companies willing to adopt the Expensify Card for a discount
- Small businesses wanting a free tier that is genuinely usable
Do not buy Expensify if…
- Complex multinational travel and expense programmes
- Organisations already committed to SAP Concur
- Anyone needing detailed custom approval hierarchies
What leaving Expensify would cost
moderate lock-in
Expensify scores on public API. Portability 5/10 ; lock-in is the inverse. How this is calculated.
The free tier is not a trial
Worth stating plainly because it is unusual. Expensify says it is “always free to SmartScan receipts, send and receive money, and chat with coworkers” using New Expensify. That is not a fourteen-day evaluation; it is the product, unpriced.
For a freelancer or a two-person business whose entire requirement is capturing receipts and moving money, the answer may genuinely be nothing per month. You upgrade when you need policy rules, approval chains and accounting sync, which is the honest boundary.
Collect is published, Control is not
Collect is $5 per member per month and covers core expense, travel and chat.
Control is the tier with the approval workflows, policy enforcement and admin depth that a finance team wants, and it is custom pricing, described only as “as low as $9 per active member/month”. So the published price is a floor, not a rate. If Control is where you are heading, treat $9 as the best case and get a quote before comparing with anyone.
Note also the phrase active member. Billing follows people who actually use the workspace in a period, which usually works in your favour and does make the monthly figure move.
The card is part of the pricing, not an accessory
Expensify’s own FAQ says discounts are available for annual commitments and when using the Expensify Card. The card offers 1% cash back on US purchases with no minimum, rising to 2% for monthly spend above $250,000.
That structure means two companies on the same plan can pay materially different amounts. If you are willing to route company spend through Expensify’s card, the software can approach free. If your cards are with your bank and you want to keep them there, budget list price and ignore the cash-back arithmetic.
Where Concur still wins
SAP Concur remains the choice for large organisations with negotiated travel programmes, complex multi-entity approval matrices and audit requirements that need configuring rather than accepting. It costs considerably more and takes months to implement. Expensify is the tool for companies that want expenses to stop being a monthly chore, which is most companies.
Expensify questions, answered
- Is Expensify worth it?
- Expensify does the boring part of expenses genuinely well.
- How much does Expensify cost?
- Free to scan receipts and send money; Collect $5 per member/month. The cheapest paid tier we recorded is Collect, published at $5 a month, which works out at $5 a month or $60 over a year. Verified against the vendor's pricing page.
- Does Expensify have a free plan or free trial?
- Expensify has a free plan. No free trial is offered.
- What is the best Expensify alternative?
- It depends on the job. SAP Concur: The enterprise standard for complex travel and expense programmes. Ramp: Free expense management funded by card interchange rather than seats. Pleo: Stronger European coverage for company cards and expenses.
- Can I self-host Expensify?
- No. Expensify is a hosted service only, so your data lives on the vendor's infrastructure.
Opens the vendor's own pricing page. Figures here were read from it on 9 August 2026.
What this profile is based on
Every claim below is about our work, not about Expensify. A "no" is recorded rather than omitted, because the difference between a tested review and careful desk research is the reader's to weigh. How we research a profile.
-
Prices read from the vendor : yes
Read from Expensify's own pricing page on 9 August 2026
-
Plans and terms recorded : yes
4 rows, each with its billing period
-
Original screenshots : yes
2 captured by us: pricing page, homepage
-
Sources cited and dated : yes
1 primary source, each with the date it was read
-
Product used first-hand : no
Not tested. This profile is desk research from primary sources
-
Alternatives used first-hand : no
None, so comparisons here rest on published facts rather than use
-
Vendor contacted : no
Not contacted for this profile
Where Expensify appears on this site
One other page here references Expensify, and it is listed below.
- Another profile SAP Concur names it as a competitor
Counts pages on this site that name the product by choice - price guides, pricing question pages, deal records and other profiles. Category and directory indexes list everything automatically and are not counted.
One-click Google setting
Get our writing surfaced first on Google
If this was useful, add EveryAny.One as a preferred source in Google. Our pricing pages and price guides will appear ahead of the rest in Top Stories, AI Mode and AI Overviews when you search for what software costs.
- Our reviews get a "preferred" badge in Top Stories and AI Overviews.
- AI Mode leans on the sources you've chosen when it answers.
- Change it back any time from the same Google page.
Opens Google's source preferences in a new tab.
Provenance and freshness
When each fact was last checked
- Pricing ·
- Plans ·
- Free trial
- Features
- Platforms
- Integrations
- Affiliate programme
- Company details
What has changed
-
August 2026
- Pricing verified, including that Control is quote-only with a stated floor
- Added plan picker and verdicts
Sources & verification
Facts on this page were read from the sources below on the dates shown. Where a vendor does not publish a figure, we record it as not disclosed rather than estimating it.
- Expensify pricing - checked 9 August 2026
Spotted something out of date? Email [email protected] and we will re-check it. Corrections are logged on the page.
